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Load-In & Setup: Outdoor Traffic Director
*** counts as two volunteer shifts ***
Thursday, October 2712:00noon – 4:00pm
8:00pm – 12:00midnight
Friday, October 28 8:00am – 12:00noon
* guide vendors from the streets into the loading dock, coordinating with other volunteers to make sure that traffic is flowing in a smooth and orderly fashion
* must have a quick mind, excellent communication skills, and a calm temperament
* must be able to be outside in all kinds of weather and engage in sustained physical activity
Load-In & Setup: Loading Dock Unloader & Transporter
***counts as two volunteer shifts***
Thursday, October 2712:00noon – 4:00pm
8:00pm – 12:00midnight
Friday, October 28 8:00am – 12:00noon
* unload vendor’s vehicles and transport merch and booth materials from outside loading docks to vendor’s booth or table space
* must be able to be outside in all kinds of weather and engage in sustained physical activity
* the best people for this job will be very friendly, have a lot of energy, and be able to follow directions from a variety of people with different styles of communication
Load-In & Setup: Elevator Guard & Guide
Thursday, October 27 12:00noon – 4:00pm
8:00pm – 12:00midnight
Friday, October 28 8:00am – 12:00noon
* guard and operate elevators between loading dock areas and vendor floors, ensuring that load-in does not get delayed waiting for elevators
* this job is appropriate for people who are not able to engage in sustained physical activity
Load-In & Setup: Floater ***counts as two volunteer shifts***
Thursday, October 27 12:00noon – 4:00pm
8:00pm – 12:00midnight
Friday, October 28 8:00am – 12:00noon
* assist vendors in setting up their booths
* assist other FaerieCon staff and volunteers with general lifting, hauling, toting, organizing, sorting, go-fering, and other activities to set up the event
Load-In & Setup:
Vendor Check-In
Thursday, October 27 12:00noon – 4:00pm
8:00pm – 12:00midnight
Friday, October 28 8:00am – 12:00noon
* staff Vendor Check-In tables, marking vendors when they arrive, providing vendors with directions and information, and assisting Vendor Coordinator in keeping the logistic side of Load-In & Setup moving smoothly
* the best people for this job will be friendly, organized, learn quickly, and be able to follow directions
* this job is appropriate for people who are not able to engage in sustained physical activity.
Admissions
Friday, October 28 8:00am – 12:00noon
11:45am – 3:45pm
3:30pm – 7:30pm
Saturday, October 29 8:00am – 12:00noon
11:45am – 3:45pm
3:30pm – 7:30pm
Sunday, October 30 8:00am – 12:00noon
11:45am – 3:45pm
3:30pm – 7:30pm
* sell tickets at the door
* using a simple to operate patron database, check in people who have pre-purchased tickets
* provide wristbands and other credentials for the event
* answer basic questions about the hotel and the event
* serve as a general floater if needed
* the best people for this job will be friendly, good under pressure, good dealing with crowds, quick-witted, fleet of foot, be able to learn new things very quickly, and not be afraid to ask for assistance when needed
Gatekeeper (Mythic Workshops)
Friday, October 28 10:00am – 2:00pm
2:00pm – 6:00pm
Saturday, October 29 10:00am – 2:00pm
2:00pm – 6:00pm
Sunday, October 30 10:00am – 2:00pm
2:00pm – 6:00pm
Gatekeeper (Programming)
Friday, October 28 2:00pm – 6:00pm
Saturday, October 29 10:00am – 2:00pm
2:00pm – 6:00pm
Sunday, October 30 10:00am – 2:00pm
2:00pm – 6:00pm
* watch the entrances and exits to the panel rooms and Mythic Workshop rooms
* check to make sure people have the right credentials to enter the panel rooms and Mythic Workshop rooms
* make sure that everyone is following the rules of the event and the hotel
* offer directions and answer questions
* the best people for this job will be VERY friendly, able to stay focused and entertain themselves, and have a good memory
Masquerade Ball Admissions
Friday, October 28 7:30pm – 11:30pm
Saturday, October 29 7:30pm – 11:30pm
* sell tickets at the door
* using a simple to operate patron database, check in people who have pre-purchased tickets
* provide wristbands and other credentials for the event
* answer basic questions about the hotel and the event
* serve as a general runner if needed
* the best people for this job are willing to commit to working during the Masquerade Ball. While there may be some time to take a break and enjoy the Masquerade Ball, for the most part you will need to stay at your post. ***Please note that, unlike previous years, you will not be able to hear the music from the Masquerade Ball Admissions area.***
Masquerade Ball Gatekeeper
Friday, October 28 7:30pm – 11:30pm
Saturday, October 29 7:30pm – 11:30pm
* watch the entrances and exits to the Masquerade Ball and the places where patrons aren’t supposed to go
* check to make sure people have the right credentials to enter the Masquerade Ball
* make sure that everyone is following the rules of the event and the hotel
* offer directions and answer questions
* provide safety and a point of emergency contact for patrons, staff members, and volunteers
* serve as a general floater if needed
* the best people for this job will take seriously the safety and well-being of those around them, be courteous but firm when it comes to enforcing rules, and be willing to work during the Masquerade Balls
Merch Sales
Friday, October 28 11:00am – 3:00pm (Load-In & Setup)
3:00pm – 7:00pm
8:00pm – 12:00midnight (Masquerade Ball)
Saturday, October 29 11:00am – 3:00pm
3:00pm – 7:00pm
8:00pm – 12:00midnight (Masquerade Ball)
Sunday, October 30 10:00am – 2:00pm
2:00pm – 6:00pm
* sell merchandise of FaerieCon and other guest artists
* the best people for this job are reliable and have experience with money and working in a retail setting
Programming Support
***counts as two volunteer shifts***
Friday, October 28 9:00am – 1:00pm
1:00pm – 5:00pm
5:00pm – 9:00pm
Saturday, October 29 8:30am – 12:30pm
12:30pm – 4:30pm
4:30pm – 8:30pm
Sunday, October 30 8:30am – 12:30pm
12:30pm – 4:30pm
* assist the coordinators and presenters for the Mythic Workshops.
This could range from serving as a guide to the location of the workshops, to directly assisting an artist with a craft activity
* assist with the organization and running of the Faerie Fashion Show, Costume Contest, and other presentations as needed
* assist the coordinators and presenters for panels and other programming
* help FaerieCon staff, volunteers, and presenters set up, run, and break down various lighting, sound, recording, computer, and other A/V systems
* serve as an all-purpose troubleshooter as needed
* if you have, in the past, signed up as a Jack-Or-Jill-Of-All-Trades and enjoyed it, then this would be a good job for you.
Transportation *** Times and Days all TBD *** * transport members of the FaerieCon staff and crew and other personnel to and from the airport
- assist FaerieCon staff and volunteers with making supply runs when necessary.
- having your own large vehicle (like a minivan or SUV) is very helpful. The best people for this job will be very familiar with the local area and traffic, have a lot of time to devote to the event, and be able to be flexible and accommodating with shifting schedules.
Vendor Coordinator Support
***counts as two volunteer shifts***
Thursday, October 27 12:00pm – 4:00pm
8:00pm – 12:00midnight
Friday, November 1
8:00am – 12:00noon
11:00am – 3:00pm
Sunday, October 30 2:00pm – 6:00pm
6:00pm – 10:00pm
* be a runner, go-fer, and provide general assistance to the Vendor Coordinator and the vendors to make sure that everyone is loaded in and set up in time for the event to open.
* provide and collect feedback forms, application, and other paperwork on behalf of the Vendor Coordinator.
* the best people for this job will be very friendly, able to think fast on their feet, take good notes, have excellent communication and listening skills, and be very organized.
Load-Out: Outdoor Traffic Director
***counts as two volunteer shifts***
Sunday, November 3
5:00pm – 9:00pm
9:00pm – 1:00am
* guide vendors from the streets into the loading dock, coordinating with other volunteers to make sure that traffic is flowing in a smooth and orderly fashion
* must have a quick mind, excellent communication skills, and a calm temperament
* must be able to be outside in all kinds of weather
Load-Out: Loading Dock Unloader & Transporter
***counts as two volunteer shifts***
Sunday, November 3
5:00pm – 9:00pm
9:00pm – 1:00am
* transport merch and booth materials from vendor’s booth or table space to outside loading dock and load vendor’s vehicles
* must be able to be outside in all kinds of weather and engage in sustained physical activity
* the best people for this job will be very friendly, have a lot of energy, and be able to follow directions from a variety of people with different styles of communication
Load-Out: Elevator Guard & Guide
Sunday, November 3
5:00pm – 9:00pm
9:00pm – 1:00am
* guard and operate elevators between loading dock areas and vendor floors, ensuring that load-out does not get delayed waiting for elevators
* this job would be appropriate for people who are not able to engage in sustained physical activity.
Load-Out: Floater ***counts as two volunteer shifts***
Sunday, October 30
5:00pm – 9:00pm
9:00pm – 1:00am
* assist vendors in breaking down and loading out their booths
* assist other FaerieCon staff and volunteers with general lifting, hauling, toting, organizing, sorting, go-fering, and other activities to break down the event.
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