Thank you for your interest in volunteering for FaerieCon 2019!

This is a very exciting year for FaerieCon, as we make our new home at the Sheraton Inner Harbor Hotel in Baltimore. A new venue means many differences in our volunteer needs. Whether you are a new volunteer or a veteran of many years, please CAREFULLY read all of the information below, as much of it has changed from previous years.

VOLUNTEER BENEFITS (PLEASE NOTE THAT THESE HAVE CHANGED FROM PREVIOUS YEARS, AND READ CAREFULLY)

One 4-hour shift = Day Pass for the day on which you are volunteering (this does not include admission to the Masquerade Ball)

Two 4-hour shifts = Weekend Day Pass (includes admission to all three days of the event, but does not include admission to the Masquerade Balls)

Three 4-hour shifts = Weekend Day Pass plus admission to one of the two Masquerade Balls (volunteer’s choice)

Four 4-hour shifts = Weekend Day Pass plus admissions to both Masquerade Balls

Five or more 4-hour shifts = all of the benefits listed above plus a Day Pass for a friend for each 4-hour shift worked in excesses of four (volunteer’s choice of Days).

*** CERTAIN DESIGNATED VOLUNTEER SHIFTS COUNT AS TWO SHIFTS. PLEASE SEE DESCRIPTIONS BELOW ***

All volunteers must be at least 18 years old or have permission to volunteer from a parent or guardian who will be present on site.  Volunteers are responsible for their own accommodations, meals, and parking.  Please note that, due to the rules of the hotel, we are unable to offer an official Volunteer Hospitality Room in 2019.  

Please make sure to complete all information below. If you have any questions, please email us at volunteers@faeriecon.com. Please make sure to add volunteers@faeriecon.com to your allowed list of emails to make sure you receive all future messages!   

DETAILED DESCRIPTIONS OF VOLUNTEER POSITIONS ARE FOUND BELOW THE SIGNUP FORM


VOLUNTEER SIGNUP FORM
Legal First Name
Preferred First Name
Preferred Pronoun
Full First and Last Name*
Email*
Phone
Mobile
Street
City
State
Zip Code
Country
Best Time to Call
Over 18
PLEASE INDICATE YOUR PREFERRED VOLUNTEER TIMES – HOLD COMMAND CLICK TO SELECT MULTIPLE AVAILABILITIES
Thursday Availability
Thursday Number of Shifts
Friday Availability
Friday Number of Shifts
Saturday Availability
Saturday Number of Shifts
Sunday Availability
Sunday Number of Shifts
Volunteer Positions
Please briefly explain any past festival experience you’ve had.
Special Skills
Is there anything else you’d like us to know about you?
Release Agreement:
In consideration for Faerieworlds LLC allowing the above described person to participate in FaerieCon 2019, I, the undersigned, hereby waive, discharge, and release any and all rights and claims for injury, loss or damage to myself and my personal property, including theft or vandalism thereof, that may be suffered as a result of said participation in FaerieCon 2019. On behalf of the above described business or organization I further authorize the taking and use of photographic images of myself or my business, at FaerieCon 2019
and waive any and all rights to said images or revenue derived from said images.
Agree to terms? Type Yes or No

Please make sure to add volunteers@faeriecon.com to your allowed list of emails to make sure you receive all future messages! 

Load-In & Setup: Outdoor Traffic Director
*** counts as two volunteer shifts ***

Thursday, October 31
12:00noon – 4:00pm
8:00pm – 12:00midnight

Friday, November 1
8:00am – 12:00noon

* guide vendors from the streets into the loading dock, coordinating with other volunteers to make sure that traffic is flowing in a smooth and orderly fashion
* must have a quick mind, excellent communication skills, and a calm temperament
* must be able to be outside in all kinds of weather and engage in sustained physical activity

Load-In & Setup: Loading Dock Unloader & Transporter
***counts as two volunteer shifts***

Thursday, October 31
12:00noon – 4:00pm
8:00pm – 12:00midnight

Friday, November 1
8:00am – 12:00noon

* unload vendor’s vehicles and transport merch and booth materials from outside loading docks to vendor’s booth or table space
* must be able to be outside in all kinds of weather and engage in sustained physical activity
* the best people for this job will be very friendly, have a lot of energy, and be able to follow directions from a variety of people with different styles of communication

Load-In & Setup: Elevator Guard & Guide

Thursday, October 31
12:00noon – 4:00pm
8:00pm – 12:00midnight

Friday, November 1
8:00am – 12:00noon

* guard and operate elevators between loading dock areas and vendor floors, ensuring that load-in does not get delayed waiting for elevators
* this job is appropriate for people who are not able to engage in sustained physical activity

Load-In & Setup: Floater
***counts as two volunteer shifts***

Thursday, October 31
12:00noon – 4:00pm
8:00pm – 12:00midnight

Friday, November 1
8:00am – 12:00noon

* assist vendors in setting up their booths
* assist other FaerieCon staff and volunteers with general lifting, hauling, toting, organizing, sorting, go-fering, and other activities to set up the event
Load-In & Setup: Vendor Check-In

Thursday, October 31
12:00noon – 4:00pm
8:00pm – 12:00midnight

Friday, November 1
8:00am – 12:00noon

* staff Vendor Check-In tables, marking vendors when they arrive, providing vendors with directions and information, and assisting Vendor Coordinator in keeping the logistic side of Load-In & Setup moving smoothly
* the best people for this job will be friendly, organized, learn quickly, and be able to follow directions
* this job is appropriate for people who are not able to engage in sustained physical activity.  

Admissions

Friday, November 1
8:00am – 12:00noon
11:45am – 3:45pm
3:30pm – 7:30pm

Saturday, November 2
8:00am – 12:00noon
11:45am – 3:45pm
3:30pm – 7:30pm

Sunday, November 3
8:00am – 12:00noon
11:45am – 3:45pm
3:30pm – 7:30pm

* sell tickets at the door
* using a simple to operate patron database, check in people who have pre-purchased tickets
* provide wristbands and other credentials for the event
* answer basic questions about the hotel and the event  
* serve as a general floater if needed
* the best people for this job will be friendly, good under pressure, good dealing with crowds, quick-witted, fleet of foot, be able to learn new things very quickly, and not be afraid to ask for assistance when needed

Children’s Faerie Village (“Faerie Godparents”)

Thursday, October 31
12:00noon – 4:00pm (Load-In & Setup)

Friday, November 1
10:00am – 2:00pm
2:00pm – 6:00pm

Saturday, November 2
10:00am – 2:00pm
2:00pm – 6:00pm

Sunday, November 3
10:00am – 2:00pm
2:00pm – 6:00pm (includes Breakdown & Load-Out)

Volunteers in the Children’s Faerie Village will help to make the magic of FaerieCon come alive for little ones.  You will supervise, play games with, and make art with children in a designated area of the event.  

Please note that these volunteer shifts are for people helping to supervise the Children’s Faerie Village, keep it organized, and monitor safety.  Individuals interested in being Celebrifae should directly contact Amy Fae, the coordinator of the Children’s Faerie Village.  Please send messages to volunteers@faeriecon.com with the subject line “Faerie Village Celebrifae”  

Gatekeeper (Mythic Workshops)

Friday, November 1
10:00am – 2:00pm
2:00pm – 6:00pm

Saturday, November 2
10:00am – 2:00pm
2:00pm – 6:00pm

Sunday, November 3
10:00am – 2:00pm
2:00pm – 6:00pm

Gatekeeper (Programming)

Friday, November 1
2:00pm – 6:00pm

Saturday, November 2
10:00am – 2:00pm
2:00pm – 6:00pm

Sunday, November 3
10:00am – 2:00pm
2:00pm – 6:00pm

* watch the entrances and exits to the panel rooms and Mythic Workshop rooms
* check to make sure people have the right credentials to enter the panel rooms and Mythic Workshop rooms
* make sure that everyone is following the rules of the event and the hotel
* offer directions and answer questions
* the best people for this job will be VERY friendly, able to stay focused and entertain themselves, and have a good memory

Masquerade Ball Admissions

Friday, November 1
7:30pm – 11:30pm

Saturday, November 2
7:30pm – 11:30pm

* sell tickets at the door
* using a simple to operate patron database, check in people who have pre-purchased tickets
* provide wristbands and other credentials for the event
* answer basic questions about the hotel and the event
* serve as a general runner if needed
* the best people for this job are willing to commit to working during the Masquerade Ball.  While there may be some time to take a break and enjoy the Masquerade Ball, for the most part you will need to stay at your post.  ***Please note that, unlike previous years, you will not be able to hear the music from the Masquerade Ball Admissions area.***    

Masquerade Ball Gatekeeper

Friday, November 1
7:30pm – 11:30pm

Saturday, November 2
7:30pm – 11:30pm

* watch the entrances and exits to the Masquerade Ball and the places where patrons aren’t supposed to go
* check to make sure people have the right credentials to enter the Masquerade Ball
* make sure that everyone is following the rules of the event and the hotel
* offer directions and answer questions
* provide safety and a point of emergency contact for patrons, staff members, and volunteers  
* serve as a general floater if needed
* the best people for this job will take seriously the safety and well-being of those around   them, be courteous but firm when it comes to enforcing rules, and be willing to work during the Masquerade Balls

Merch Sales

Friday, November 1
11:00am – 3:00pm (Load-In & Setup)
3:00pm – 7:00pm
8:00pm – 12:00midnight (Masquerade Ball)

Saturday, November 2
11:00am – 3:00pm
3:00pm – 7:00pm
8:00pm – 12:00midnight (Masquerade Ball)

Sunday, November 3
10:00am – 2:00pm
2:00pm – 6:00pm

* sell merchandise of FaerieCon and other guest artists
* the best people for this job are reliable and have experience with money and working in a retail setting  

Programming Support
***counts as two volunteer shifts***

Friday, November 1
9:00am – 1:00pm
1:00pm – 5:00pm
5:00pm – 9:00pm

Saturday, November 2
8:30am – 12:30pm
12:30pm – 4:30pm
4:30pm – 8:30pm

Sunday, November 3
8:30am – 12:30pm
12:30pm – 4:30pm

* assist the coordinators and presenters for the Mythic Workshops.  This could range from serving as a guide to the location of the workshops, to directly assisting an artist with a craft activity
* assist with the organization and running of the Faerie Fashion Show, Costume Contest, and other presentations as needed
* assist the coordinators and presenters for panels and other programming     
* help FaerieCon staff, volunteers, and presenters set up, run, and break down various lighting, sound, recording, computer, and other A/V systems
* serve as an all-purpose troubleshooter as needed
* if you have, in the past, signed up as a Jack-Or-Jill-Of-All-Trades and enjoyed it, then this would be a good job for you

Street Team

*** more information will be available closer to the event ***

Transportation

*** Times and Days all TBD ***

* transport members of the FaerieCon staff and crew and other personnel to and from the airport

  • assist FaerieCon staff and volunteers with making supply runs when necessary.
  • having your own large vehicle (like a minivan or SUV) is very helpful.  The best people for this job will be very familiar with the local area and traffic, have a lot of time to devote to the event, and be able to be flexible and accommodating with shifting schedules.    

Vendor Coordinator Support

***counts as two volunteer shifts***

Thursday, October 31
12:00pm – 4:00pm
8:00pm – 12:00midnight

Friday, November 1
8:00am – 12:00noon
11:00am – 3:00pm

Sunday, November 3
2:00pm – 6:00pm
6:00pm – 10:00pm

* be a runner, go-fer, and provide general assistance to the Vendor Coordinator and the vendors to make sure that everyone is loaded in and set up in time for the event to open.
* provide and collect feedback forms, application, and other paperwork on behalf of the Vendor Coordinator.  

* the best people for this job will be very friendly, able to think fast on their feet, take good notes, have excellent communication and listening skills, and be very organized.

Load-Out: Outdoor Traffic Director
***counts as two volunteer shifts***

Sunday, November 3
5:00pm – 9:00pm
9:00pm – 1:00am

* guide vendors from the streets into the loading dock, coordinating with other volunteers to make sure that traffic is flowing in a smooth and orderly fashion
* must have a quick mind, excellent communication skills, and a calm temperament  
* must be able to be outside in all kinds of weather

Load-Out: Loading Dock Unloader & Transporter
***counts as two volunteer shifts***

Sunday, November 3
5:00pm – 9:00pm
9:00pm – 1:00am

* transport merch and booth materials from vendor’s booth or table space to outside loading dock and load vendor’s vehicles
* must be able to be outside in all kinds of weather and engage in sustained physical activity
* the best people for this job will be very friendly, have a lot of energy, and be able to follow directions from a variety of people with different styles of communication

Load-Out: Elevator Guard & Guide

Sunday, November 3
5:00pm – 9:00pm
9:00pm – 1:00am

* guard and operate elevators between loading dock areas and vendor floors, ensuring that load-out does not get delayed waiting for elevators
* this job would be appropriate for people who are not able to engage in sustained physical activity.

Load-Out: Floater
***counts as two volunteer shifts***

Sunday, November 3
5:00pm – 9:00pm
9:00pm – 1:00am

* assist vendors in breaking down and loading out their booths
* assist other FaerieCon staff and volunteers with general lifting, hauling, toting, organizing, sorting, go-fering, and other activities to break down the event.